CONSTITUTION OF THE
UPPER THAMES MILITARY
RE-ENACTMENT SOCIETY
Section 1.a. The
name of this organization shall be the Upper
referred to as U.T.M.R.S.
1.b. The sole unit which will be
organized, funded, and
operated by the U.T.M.R.S.
shall be the 1st
Battalion 1st
Regiment of Foot. The Royal Scots.
1.c. To form any subsequent units
or to disband any
unit in existence under the
sponsorship of the
U.T.M.R.S. will require a
2/3rds majority vote of
the general membership at a
meeting where a quorum
is formed.
Section 2.a. The primary purpose of the
U.T.M.R.S. shall be to
portray life in a military
environment during the
early 19th century. ( circa 1812 ) .
2.b. The means of doing this shall
be by the use of
living history portrayals (
Battle re-enactments,
interpretive programs,
military parades, and
pageants, etc. ) in order to
educate both the
general public and the living
history community in
the most authentic manner
possible about the life
style, military duties, and
attitudes of a member
of the British military in the
19th century.
Section 3.a. The U.T.M.R.S. shall be
governed by a ruling
executive.
3.b. The executive will consist of
four (4) positions,
the President, the
Vice-President, the Treasurer,
and a non-voting Secretary.
3.c. The executive will be elected
at the first
business meeting in January
each year for a period
of one year. There is no limit to the number of
terms a member can serve on
the executive.
3.d. The method of election is as
follows:
i.
The
serving President will call for
Nominations for each position from President
to Vice-President, to Treasurer, to
Secretary.
ii.
As
the nominations for each position are
complete the membership will vote for
that position.
iii. The winner being the candidate
with the most
votes.
iv.
Any
member may call for a re-count at that
time.
v.
There
is no limit to the number of positions
a member can be nominated for.
vi.
On
the completion of the election the new
executive will assume their posts.
Section 4. A quorum is defined as a majority of the
voting members.
Section 1.a. The membership of the U.T.M.R.S.
shall be open to
men, women, and families. Men, women, and children
are expected to portray a
traditional period role.
Men wishing to portray other than a
soldier of the
Light Company 1st
Battalion 1st Regiment of Foot,
or women wishing to portray a role
other than that
of a female campfollower must first
obtain the
permission of the executive. Children may
participate on an informal basis as
children of
the period only under the
supervision of a parent
or sponsoring member.
1.b. To apply for membership a person:
i.
Must
be 13 yrs of age or 9 yrs of age, in a non-combatant
role, under the direct
supervision of an adult member and deemed physically and mentally capable of
portraying an appropriate period role.
This determination to be made by
the unit commander and unit safety officer on an event by event status.
ii.
Must
file a complete application of
enlistment with the secretary.
iii.
Must
be either sponsored by a member
or be approved by the executive.
1.c. Full membership will be granted by
the executive
if the applicant has:
i.
Met
all uniform and equipment requirements
within 12 months of the approval of
application and such uniform and equipment
has been inspected and approved by the safety
officer.
ii.
Demonstrated
a mature attitude and acceptance
of military discipline.
iii.
Exhibited
a basic knowledge of the military
drill and weapon safety taught to them.
iv.
Paid
all dues.
1.d. Members,
age 18 and over, shall have voting status.
Section 2.a. A
member shall be responsible to:
i.
Conduct
themselves as mature adults at all
times and in all situations.
ii.
Have
the required uniform and equipment items
when attending an official event and that all
such items be properly maintained.
iii.
Make
every effort to be active in unit events
and
meetings at all times.
iv.
Obey
the orders of the officers and NCOs
placed in command over them by the executive.
v.
Abide
by the Articles, sections, sub-
sections, paragraphs, and clauses of this
constitution.
members,
the President, Vice-President, the
Treasurer,
and the Secretary.
Section 2.a. The
Executive is deemed to have the power to:
i.
Exercise
all powers granted and imposed by
this constitution.
ii.
Make
all necessary contracts for the proper
transaction of business of the U.T.M.R.S.
iii.
Have
jurisdiction over the care, conduct,
supervision, and management of the
U.T.M.R.S.s finances created by members
dues, honoraria, donations, and other monies
collected by the U.T.M.R.S.
iv.
Raise
additional funds from the members on an
equal basis for the purchase of company
equipment by obtaining a simple majority vote
in favour of the purchase at any meeting
where a quorum is present.
v.
Spend
up to $200.00 without prior approval of
a majority vote of favour at any meeting
where a quorum is present, unless the
purchase has been previously approved as part
of an approved budget, or purchasing plan.
vi.
Can
appoint a unit commander to any sponsored
unit at any time and for any length of
service.
vii.
Exclusively
approve membership applications
and grant time extensions for membership
approval.
viii.
Review
and recommend the revoking of the
membership of any member who fails
to fulfill the responsibilities of a member
as defined in Article II, section 2.a., or at the request
of a 2/3rds vote for review by the general membership
at any meeting where a quorum is present.
ix.
Appoint
committees and their members to
conduct business for the U.T.M.R.S.
x.
Call
and conduct meetings of the membership.
Section 3.a. The
President is responsible to the membership for
the
management of the executive and the U.T.M.R.S.
and
is an exofficio member of any committee.
3.b. The
Vice-President is responsible to the President
and
the general membership and is to assist the
President
in the execution of his duties.
3.c. The
Treasurer is responsible to provide at the
annual
business meeting or on demand of any member
in
good standing a full accounting of the finances
of
the U.T.M.R.S. and must to that end retain all
receipts
and an accounting of all expenses and
incoming
monies.
3.d. The
Secretary is responsible for ensuring the
publishing
of the newsletter, recording of the
minutes
at all executive and general meetings and
is
responsible for all U.T.M.R.S. correspondence.
Section 1.a. The uniform and equipment of the Royal Scots shall
Consist
of the following as a minimum:
i.
A
red wool coatee with proper regimental
accoutrements of the pattern and colour
approved by the executive.
ii.
Grey
wool, drop front trousers with
suspenders.
iii.
A
long sleeved white shirt of pattern
designated by the executive.
iv.
A
reproduction Brown Bess .75 cal. Musket,
and matching bayonet, or other musket on the
prior approval of the executive.
v.
A
black felt stovepipe shako, 7 ½ tall
with brim, green hackle, and shako plate.
vi.
A
haversack of white cotton or linen.
vii. A black leather cartridge pouch of proper
pattern with a 1 7/8 2 Ό wide buff
leather shoulder belt.
viii. A black leather neck stock.
ix.
A
buff leather shoulder strap and bayonet
carrier of similar size to the cartridge
pouch belt.
x.
Any
other item as deemed necessary by the
executive.
Section 1.a. The annual membership dues will be set by the
executive
with the approval of the membership at
the
first business in November.
1.b. If
the dues are not paid by January 31st and an
extension
has not been granted by the executive a
late
fee of $5.00 will be added to the dues.
1.c. A
member cannot participate in any event until
his
/ her dues are paid in full.
1.d. The
dues will include the accident and liability
insurance
fee.
Section 1.a. General
meetings will be held twice each month, as
determined
by the membership at the first meeting in
September,
from September to May inclusive.
1.b. Additional
meetings may be called by the executive
as
required.
1.c. Business
can be voted on at any meeting where a
minimum
of 25% of voting members are present
including
2 executive members.
1.d. Standard
parliamentary rules of procedure will be
utilized
to conduct all meetings.
Section 1.a. The
executive will appoint a Safety Officer.
1.b. The
Safety Officer or his designate may at any
time
order off the field any member who is in his
opinion
behaving in such a manner or operating any
piece
of equipment in such a way as to cause a
threat
of harm to himself or anyone else.
1.c. The
Safety Officer may recommend the review and
possible
revoking of membership to the executive
of
any member for repeated safety violations.
Section 1.a. Any article, section, sub-section, paragraph, or
clause
of this constitution may be amended by a
2/3rds
majority vote in favour of the amendment at
any
meeting where a quorum is present.
1.b. A
thirty day notice of motion is required before
the
vote.