CONSTITUTION OF THE
UPPER THAMES MILITARY RE-ENACTMENT SOCIETY
Section 1.a. The name of this organization shall be the Upper
referred to as U.T.M.R.S.
1.b. The sole unit which will be organized, funded, and
operated by the U.T.M.R.S. shall be the 1st
Battalion 1st Regiment of Foot. The Royal Scots.
1.c. To form any subsequent units or to disband any
unit in existence under the sponsorship of the
U.T.M.R.S. will require a 2/3rds majority vote of
the general membership at a meeting where a quorum
Section 2.a. The primary purpose of the U.T.M.R.S. shall be to
portray life in a military environment during the
early 19th century. ( circa 1812 ) .
2.b. The means of doing this shall be by the use of
living history portrayals ( Battle re-enactments,
interpretive programs, military parades, and
pageants, etc. ) in order to educate both the
general public and the living history community in
the most authentic manner possible about the life
style, military duties, and attitudes of a member
of the British military in the 19th century.
Section 3.a. The U.T.M.R.S. shall be governed by a ruling
3.b. The executive will consist of four (4) positions,
the President, the Vice-President, the Treasurer,
and a non-voting Secretary.
3.c. The executive will be elected at the first
business meeting in January each year for a period
of one year. There is no limit to the number of
terms a member can serve on the executive.
3.d. The method of election is as follows:
i. The serving President will call for
Nominations for each position from President
to Vice-President, to Treasurer, to
ii. As the nominations for each position are
complete the membership will vote for
iii. The winner being the candidate with the most
iv. Any member may call for a re-count at that
v. There is no limit to the number of positions
a member can be nominated for.
vi. On the completion of the election the new
executive will assume their posts.
Section 4. A quorum is defined as a majority of the
Section 1.a. The membership of the U.T.M.R.S. shall be open to
men, women, and families. Men, women, and children
are expected to portray a traditional period role.
Men wishing to portray other than a soldier of the
Light Company 1st Battalion 1st Regiment of Foot,
or women wishing to portray a role other than that
of a female campfollower must first obtain the
permission of the executive. Children may
participate on an informal basis as children of
the period only under the supervision of a parent
or sponsoring member.
1.b. To apply for membership a person:
i. Must be 13 yrs of age or 9 yrs of age, in a non-combatant
role, under the direct supervision of an adult member and deemed physically and mentally capable of portraying an appropriate period role. This determination to be made by the unit commander and unit safety officer on an event by event status.
ii. Must file a complete application of
enlistment with the secretary.
iii. Must be either sponsored by a member
or be approved by the executive.
1.c. Full membership will be granted by the executive
if the applicant has:
i. Met all uniform and equipment requirements
within 12 months of the approval of
application and such uniform and equipment
has been inspected and approved by the safety
ii. Demonstrated a mature attitude and acceptance
of military discipline.
iii. Exhibited a basic knowledge of the military
drill and weapon safety taught to them.
iv. Paid all dues.
1.d. Members, age 18 and over, shall have voting status.
Section 2.a. A member shall be responsible to:
i. Conduct themselves as mature adults at all
times and in all situations.
ii. Have the required uniform and equipment items
when attending an official event and that all
such items be properly maintained.
iii. Make every effort to be active in unit events
and meetings at all times.
iv. Obey the orders of the officers and NCOs
placed in command over them by the executive.
v. Abide by the Articles, sections, sub-
sections, paragraphs, and clauses of this
members, the President, Vice-President, the
Treasurer, and the Secretary.
Section 2.a. The Executive is deemed to have the power to:
i. Exercise all powers granted and imposed by
ii. Make all necessary contracts for the proper
transaction of business of the U.T.M.R.S.
iii. Have jurisdiction over the care, conduct,
supervision, and management of the
U.T.M.R.S.s finances created by members
dues, honoraria, donations, and other monies
collected by the U.T.M.R.S.
iv. Raise additional funds from the members on an
equal basis for the purchase of company
equipment by obtaining a simple majority vote
in favour of the purchase at any meeting
where a quorum is present.
v. Spend up to $200.00 without prior approval of
a majority vote of favour at any meeting
where a quorum is present, unless the
purchase has been previously approved as part
of an approved budget, or purchasing plan.
vi. Can appoint a unit commander to any sponsored
unit at any time and for any length of
vii. Exclusively approve membership applications
and grant time extensions for membership
viii. Review and recommend the revoking of the
membership of any member who fails
to fulfill the responsibilities of a member
as defined in Article II, section 2.a., or at the request
of a 2/3rds vote for review by the general membership
at any meeting where a quorum is present.
ix. Appoint committees and their members to
conduct business for the U.T.M.R.S.
x. Call and conduct meetings of the membership.
Section 3.a. The President is responsible to the membership for
the management of the executive and the U.T.M.R.S.
and is an exofficio member of any committee.
3.b. The Vice-President is responsible to the President
and the general membership and is to assist the
President in the execution of his duties.
3.c. The Treasurer is responsible to provide at the
annual business meeting or on demand of any member
in good standing a full accounting of the finances
of the U.T.M.R.S. and must to that end retain all
receipts and an accounting of all expenses and
3.d. The Secretary is responsible for ensuring the
publishing of the newsletter, recording of the
minutes at all executive and general meetings and
is responsible for all U.T.M.R.S. correspondence.
Section 1.a. The uniform and equipment of the Royal Scots shall
Consist of the following as a minimum:
i. A red wool coatee with proper regimental
accoutrements of the pattern and colour
approved by the executive.
ii. Grey wool, drop front trousers with
iii. A long sleeved white shirt of pattern
designated by the executive.
iv. A reproduction Brown Bess .75 cal. Musket,
and matching bayonet, or other musket on the
prior approval of the executive.
v. A black felt stovepipe shako, 7 ½ tall
with brim, green hackle, and shako plate.
vi. A haversack of white cotton or linen.
vii. A black leather cartridge pouch of proper
pattern with a 1 7/8 2 Ό wide buff
leather shoulder belt.
viii. A black leather neck stock.
ix. A buff leather shoulder strap and bayonet
carrier of similar size to the cartridge
x. Any other item as deemed necessary by the
Section 1.a. The annual membership dues will be set by the
executive with the approval of the membership at
the first business in November.
1.b. If the dues are not paid by January 31st and an
extension has not been granted by the executive a
late fee of $5.00 will be added to the dues.
1.c. A member cannot participate in any event until
his / her dues are paid in full.
1.d. The dues will include the accident and liability
Section 1.a. General meetings will be held twice each month, as
determined by the membership at the first meeting in
September, from September to May inclusive.
1.b. Additional meetings may be called by the executive
1.c. Business can be voted on at any meeting where a
minimum of 25% of voting members are present
including 2 executive members.
1.d. Standard parliamentary rules of procedure will be
utilized to conduct all meetings.
Section 1.a. The executive will appoint a Safety Officer.
1.b. The Safety Officer or his designate may at any
time order off the field any member who is in his
opinion behaving in such a manner or operating any
piece of equipment in such a way as to cause a
threat of harm to himself or anyone else.
1.c. The Safety Officer may recommend the review and
possible revoking of membership to the executive
of any member for repeated safety violations.
Section 1.a. Any article, section, sub-section, paragraph, or
clause of this constitution may be amended by a
2/3rds majority vote in favour of the amendment at
any meeting where a quorum is present.
1.b. A thirty day notice of motion is required before